More Information

Who is behind the UK Live Music Census?

The UK Live Music Census (“we”) is a new project between the Universities of Edinburgh, Glasgow and Newcastle, run by members of the Live Music Exchange team in partnership with the Musicians’ Union, Music Venue Trust, and UK Music, and funded by the Arts and Humanities Research Council.  Please see the About section of the website for more information –

Personal data submitted by you to the UK Live Music Census will be held by the University of Edinburgh (who will be the data controller of your personal information for the purpose of the Data Protection Act 1998), and will only be shared with other parties as set out in this privacy policy. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.


What personal information do we collect from you?

We collect your name, email address, and postcode. By giving us this information you are giving us permission to contact you via email about the UK Live Music Census.

How will we use the personal information about you?

We are collecting your name and email address in order to contact you in February-March 2017 to ask you to complete the online UK Live Music Census survey (open from 9 March to 8 May 2017).

We are collecting information about your location in order to:

  • monitor the geographical spread of awareness about the UK Live Music Census;
  • depending on your location, to contact you via email to see if you may wish to volunteer to collect data at venues in our snapshot cities on 9 and 10 March 2017 (Glasgow, Newcastle, Oxford, Birmingham, Leeds, Southampton, and [TO BE CONFIRMED] Brighton, Bristol, Manchester, and St Albans/South Herts or such other snapshot cities we may include in the scope of the census from time to time).

If you are located in or near one of the UK Live Music Census snapshot cities then we will contact you via email in January-February 2017 to give you further information about volunteering and about details of training sessions in your area.

If you wish to take part in the snapshot city census, you agree for this information to be shared with your local UK Live Music Census Co-ordinator in order for them to contact you only for the purposes of the UK Live Music Census. We have UK Live Music Census Co-ordinators in Brighton: BIMM (British and Irish Modern Music Institute); Glasgow: University of Glasgow; Leeds: Leeds Beckett University; Newcastle: Newcastle University; Southampton: Southampton Solent University.


Who might we share personal information with?

The UK Live Music Census is a Live Music Exchange research project. It is led by academics from the University of Edinburgh’s Reid School of Music – part of Edinburgh College of Art – in collaboration with Newcastle University’s International Centre for Music Studies and the University of Glasgow’s School of Culture and Creative Arts. The project is funded by the Arts and Humanities Research Council. Your personal information will be collected by the University of Edinburgh.

Within the scope of the UK Live Music Census project, personal information will only be shared by the University of Edinburgh among project researchers in our group of affiliate institutions solely for the purpose of their internal research: British and Irish Modern Music Institute, University of Glasgow, Leeds Beckett University, Newcastle University, The University of Edinburgh, Southampton Solent University. No personal information will be provided to the Arts and Humanities Research Council.

We will also share your personal information with dotmailer, who will store your personal information on behalf of the University of Edinburgh (see section ‘Where will personal information be stored?’ below for more information).

We will not share personal information for marketing or any other purposes beyond the scope of the UK Live Music Census project.


How long will we keep personal information for?

We will keep your information until February 2018, when the UK Live Music Census project reaches its end.

At the end of the project, your personal information will be securely deleted.


Where will personal information be stored?

We are using dotmailer, our data processor, to collect your personal information via this form. We will also store your personal data with dotmailer, on UK-based servers.

dotmailer’s terms of use (including how your personal data is protected by dotmailer) can be viewed at

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.


External sites

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates.  If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data to these websites.


Access to Information

The Data Protection Act 1998 (the “Act”) gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.


Changes to Our Privacy Policy

Any changes we make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.



Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to